Section I.1 If any portion of the Stonewall DFL Constitution is rendered invalid, then the remaining portions of the Stonewall DFL Constitution shall remain in force;
Section I.2 If any portion of the Stonewall DFL Constitution is in conflict with other authorizing documents, the Stonewall DFL Constitution shall govern.
Section II.1 For all purposes relating to the Board of Directors, a session is the set of meetings held between the general membership meetings at which the Board of Directors is elected.
Section III.1 At each regularly scheduled meeting of the Board of Directors the agenda shall be as follows:
(a) Call to Order;
(b) Pledge of Allegiance;
(c) Reading of the DFL Affirmative Action Statement;
(d) Reading of the previous meeting’s minutes;
(e) Reports from Executive Officers;
(f) Executive Committee report;
(g) Standing Committee reports;
(h) Special and Ad-Hoc Committee reports;
(i) Unfinished Business;
(j) New Business;
(k) Announcements;
Section III.2 A majority of the Board of Directors may suspend this by-law.
Section IV.1 For the purposes of this by-law the following definitions shall govern:
(a) Excused Absence- an absence from any meeting of the Board of Directors where both:
(i) Notice has been given prior to the meeting to the Chair;
(ii) A majority of the Board of Directors believes that the absence should be excused;
(b) Unexcused Absence- any absence from a meeting of the Board of Directors that does not satisfy the conditions specified in
Section 4.01.a;
Section IV.2 No member of the Board of Directors may:
(a) Receive four (4) unexcused absences within one session;
(b) Receive two (2) consecutive unexcused absences within one session;
(c) Attend less than fifty percent of the meetings held in greater Minnesota;
Section IV.3 If a member of the Board of Directors is in violation of Section 4.02, then the process for removal of caucus officers specified in Article IV, Section 6 of the Constitution shall be initiated at the next regularly scheduled meeting of the Board of Directors.
Section V.1 An emergency meeting of the Stonewall DFL Board of Directors must be called when any one of the following conditions are met:
(a) The Chair or Associate Chair believes that an emergency meeting is necessary; or
(b) Three members of the Board of Directors specifically request a meeting in writing;
Section V.2 For the purposes of Section 5.01.b, the request must state the cause for the emergency meeting;
Section V.3 For the purposes 5.01.b, this by-law may not be interpreted as to exclude electronic correspondence, including but not limited to, email;
Section V.4 The Chair must send a call for the emergency meeting no later than forty-eight (48) hours after the qualifying event in Section 5.01;
Section V.5 The call must specify the time, date, place, and cause for the emergency meeting, and must be sent to the Board of Directors in a manner customary with other Board correspondence;
Section V.6 The emergency meeting shall hear the matter specified in Section 5.05, and shall be the special order of the meeting;
Section V.7 All business heard at the meeting must be germane to the matter specified in the call;
Section V.8 An emergency meeting must be held within seven (7) calendar days after the qualifying event in Section 5.01;
Section V.9 No emergency meeting may be held on the same day as a regularly scheduled business meeting or on a Federal holiday, and no call for an emergency meeting may be initiated within seven (7) calendar days before a regularly scheduled board meeting;
Section V.10 The Executive Committee may suspend Sections 5.08 and 5.09 by a two-thirds vote.
Section VI.1 The Executive Committee shall meet at the call of the Chair or Associate Chair;
Section VI.2 The Executive Committee may utilize teleconferencing, discussions via electronic mail or use abbreviated forms of parliamentary procedure to conduct their business;
Section VI.3 The Secretary shall keep a record of all business taken up by the Executive Committee and shall report these minutes to the Board of Directors at each regularly scheduled meeting of the Board.
Section VII.1 A majority of the Board of Directors may call for voting on a question to be taken by electronic mail;
Section VII.2 A vote by electronic mail will start seventy-two (72) hours after the time of adjournment of the meeting at which the motion approving a vote by electronic mail was approved;
Section VII.3 Voting shall end at 6 p.m. two business days after voting started in section 7.02;
Section VII.4 The Chair shall put the question to the Board of Directors at the time specified in Section 7.02, and must include the exact wording of the motion that is being voted on, the time that voting begins, and the time that voting will end;
Section VII.5 The electronic mail specified in Section 7.04 must be sent to the electronic mail list that is customary for Board of Directors correspondence;
Section VII.6 To cast a valid vote by electronic mail, the Secretary of Stonewall DFL must receive a Board member’s vote before the time specified in Section 7.03;
Section VII.7 Sections 7.02 and 7.03 may be suspended by a two-thirds vote of the Board of Directors.
Section VIII. 1. No member of the Board of Directors may use the Stonewall DFL name in conjunction with a personal endorsement of any candidate for political office of any ballot question.
Section VIII. 2. The prohibitions specified in Section1 do not apply if the candidate or ballot question has received an endorsement pursuant to Article V of the Stonewall DFL Constitution.
Section VIII. 3. An endorsement made under Section 1 shall not preclude a member of the Board of Directors from participating in the endorsement process in Section V of the Stonewall DFL Constitution.